Business stationery requirements
Business stationery covers letters, emails, quotes, brochures, fax messages and your website. It also includes invoices, for which additional rules apply. Advertising is not part of your business stationery or correspondence.
Requirements business stationery
You must always include your trading name and Trade Register number (Handelsregisternummer). If you operate a cooperative, mutual insurance society, private company (besloten vennootschap, bv) or public company (naamloze vennootschap, nv) and your trading name differs from the registered name (the name in the deed of incorporation), you may, alongside the differing trading name, include the full registered name in your business correspondence. You may also choose a different way to communicate this. For a private or public company you must include the registered office address (place of business) of the corporate entity alongside the registered name.
Not compulsory, but useful
Including the following information is not compulsory, but it may be useful for your customers:
- Address of the premises and address for correspondence, including postcode and town.
- Email address, website, telephone and fax number.
- Your IBAN number (bank or bank giro account number).
Extra rules for distance selling
If you trade online with consumers, by phone or by mail order, there are additional rules for your stationery. Your website must provide complete clarity about the identity of your business. In addition to your address details, you must show your Trade Register number. You must also inform your customers about the price, characteristics of the product, method of payment and delivery.
Please note: You are not obliged to show your VAT number on your website. If you do not do so, you must inform your customers of your VAT number by other means.